Choir Constitution

Oakenshaw Community Choir

Constitution

 

1) NAME

The name of the group shall be the Oakenshaw Community Choir, hereafter referred to as the Choir.

 

2) OBJECTS

The objects of the Choir shall be:

  • to bring local people of all ages and musical ability together to sing and socialise;
  • to take music out in to the community and raise money for charity;
  • to encourage the goodwill and involvement of the wider community;
  • to foster community spirit and encourage civic pride.

 

3) POWERS

In furtherance of the objects, but not otherwise, the Management Committee may exercise the power to:

(i) Promote the health and wellbeing of members of the choir irrespective of age, sex, ethnicity, ability, religion or political view.

(ii) Invite and receive contributions and raise funds where appropriate, to finance the work of the Choir, and to open a bank account to manage such funds.

(iii) Publicise and promote the work of the Choir and organise practice meetings, events and performances.

(iv) Work with groups of a similar nature and exchange information, advice and knowledge with them, including co-operation with other voluntary bodies, charities, statutory and non-statutory organisations.

(v) Recruit volunteers (who shall not be members of the Management Committee) as

are necessary to conduct activities to meet the objects.

(vi) Employ/contract with the musical director using a standard contract or memorandum of understanding.

(vii) Hire premises for Choir practices and special performances.

(viii) Take any form of action that is lawful, which is necessary to achieve the objects of the Choir.

 

4) MEMBERSHIP

(i) Membership shall be open to anyone who has an interest in assisting the Choir to achieve its aim and is willing to adhere to the rules of the Choir.

(ii) Where it is considered membership would be detrimental to the aims and activities of the Choir, the Management Committee reserve the right to refuse membership, or may terminate or suspend the membership of any member.  Members shall have the right to appeal via an independent adjudicator determined by mutual agreement of the management committee.

(iii) Any member of the Choir may resign his/her membership by providing the Secretary with written notice.

(iv) Members are asked to pay an attendance fee of £3 (£1.50 for under 18s) but the committee may waive this in exceptional circumstances.  An annual membership fee of £5 is payable each 1st of January.

 

5) MANAGEMENT COMMITTEE

(i) The Choir shall be administered by a management committee of no less than three (3) people and no more than fifteen (15), who must be at least 18 years of age.

 

6) OFFICERS

(i) The Choir shall have a committee consisting of:

The Chairperson

The Treasurer

The Secretary

and any additional officers the Choir deems necessary at the meeting required to carry out the required activities.

 

7) COMMITTEE MEETINGS

(i) The committee shall meet at least four times a year. Meetings shall enable the Choir to discuss actions and monitor progress to date, and to consider future developments.

(ii) All members shall be given at least fourteen (14) days’ notice of when a committee meeting is due to take place so that they may put issues or items of interest & development to the committee.

(iii) Two-thirds of committee members must be present in order for a meeting to take place.

(iv) It shall be the responsibility of the Chairperson to chair all meetings or a designated deputy in his/her absence. All meetings must be minuted and accessible to interested parties.

(v) The Committee shall regularly update Choir members with suggested plans/developments encouraging two-way communication.

 

 

8) FINANCE

(i) Any money acquired by the Choir, including donations, contributions and bequests, shall be paid into an account operated by the Management Committee in the name of the Choir. All funds must be applied to the objects of the Choir and for no other purpose.

(ii) A bank account shall be opened in the name of the Choir. Any deeds, cheques etc relating to the Choir’s bank account shall be signed by at least two (2) of the following committee members: Chairperson; Treasurer; Secretary.

(iii) Any income/expenditure shall be the responsibility of the Treasurer who will be accountable to ensure funds are utilised effectively and that the Choir stays within budget. Official accounts shall be maintained and made available for view by members if requested. An annual financial report shall be presented to members at the end of the Summer term. The Group’s accounting year shall run from 01 April to 31 March.

 

9) ALTERATION OF THE CONSTITUTION

(i) Any changes to this constitution must be agreed by a majority vote at a special general meeting of members.

 

10) DISSOLUTION

(i) The Choir may be dissolved if deemed necessary by the members in a majority vote at a special meeting. Any assets or remaining funds after debts have been paid shall be returned to their providers or transferred to local charities or similar groups at the discretion of the Management Committee.

 

This constitution was updated from the original in January 2018.