Privacy Policy

Website privacy notice

 INTRODUCTION

This privacy notice provides you with details of how we collect and process your personal data through your use of our site www.oakenshawcommmunitychoir.co.uk  including any information you may provide through our site when you purchase a product or service, sign up to our newsletter or take part in a prize draw or competition.

By providing us with your data, you warrant to us that you are over 13 years of age.

Oakenshaw Community Choir is the data controller and we are responsible for your personal data (referred to as “we”, “us” or “our” in this privacy notice).

Our full details are:

Full name of legal entity:   Oakenshaw Community Choir

Email address:   oakenshawcommunitychoir@outlook.com

Postal address: St Andrew’s Church, Bradford Road, Oakenshaw, Bradford

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We should be grateful if you would contact us first if you do have a complaint so that we can try to resolve it for you.

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at oakenshawcommunitychoir@outlook.com

WHAT DATA DO WE COLLECT ABOUT YOU

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may process certain types of personal data about you as follows:

  • Identity Data may include your first name, maiden name, last name, username, marital status, title, date of birth and gender.
  • Contact Data may include your home address, email address and telephone numbers.
  • Transaction Data may include details about payments between us and other details of purchases made by you.
  • Profile Data may include your purchases or orders, your interests, preferences, feedback and survey responses.
  • Usage Data may include information about how you use our website, products and services.
  • Marketing and Communications Data may include your preferences in receiving marketing communications from us and our third parties and your communication preferences.

We may also process Aggregated Data from your personal data but this data does not reveal your identity and as such in itself is not personal data. An example of this is where we review your Usage Data to work out the percentage of website users using a specific feature of our site. If we link the Aggregated Data with your personal data so that you can be identified from it, then it is treated as personal data.

Sensitive Data

We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.

Where we are required to collect personal data by law, or under the terms of the contract between us and you do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered but if we do, we will notify you at the time.

 

HOW WE COLLECT YOUR PERSONAL DATA

We collect data about you through a variety of different methods including:

  • Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:
  • order our products or services;
  • create an account on our site;
  • subscribe to our service or publications;
  • request resources or marketing be sent to you;
  • enter a competition, prize draw, promotion or survey; or
  • give us feedback.
  • Automated technologies or interactions: As you use our site, we may automatically collect Technical Data about your equipment, browsing actions and usage patterns. We collect this data by using cookies, server logs and similar technologies. We may also receive Technical Data about you if you visit other websites that use our cookies.What cookies are used on this website?The cookies used on this website can be grouped into the following categories:
    • Essential – Some of the cookies on our website are essential for us to be able to provide you with a service you have requested. An example of this would be a cookie used to enable you to log into your account on the website or which allows communication between your browser and the website.
    • Google Analytics – these cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. The only cookies that will be download to your computer as a result of visiting this website relates to Google Analytics.
    • Social Sharing – We use cookies to allow you to share content directly on the social networking/sharing sites like Facebook or Twitter. Examples would be if you wanted to “like” or “tweet” about the choir or information on our website.

    How can I reject or opt out of receiving cookies?

    • If you want to reject cookies we use from this website you will need to delete the cookies from your browser. Most browsers also allow you to prevent all or some cookies being stored on your machine in the future. For more information on how to delete or disable cookies from your browser please use the “help” function within your browser or alternatively visit www.allaboutcookies.org.
    • Please be aware that disabling cookies may impact the functionality of this website.

HOW WE USE YOUR PERSONAL DATA

We will only use your personal data when legally permitted. The most common uses of your personal data are:Where we need to perform the contract between us.

      • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
      • Where we need to comply with a legal or regulatory obligation.

      Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by emailing us at oakenshawcommunitychoir@outlook.com

      Purposes for processing your personal data

      Set out below is a description of the ways we intend to use your personal data and the legal grounds on which we will process such data. We have also explained what our legitimate interests are where relevant.

      We may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data. Please email us at oakenshawcommunitychoir@outlook.com  if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.

      Purpose/Activity

       

      Type of data

       

      Lawful basis for processing

       

      To register you as a new member

       

      (a) Identity

      (b) Contact

       

      Performance of a contract with you

       

      To process and deliver your order including:

      (a) Manage payments, fees and charges

      (b) Collect and recover money owed to us

       

      (a) Identity

      (b) Contact

      (c) Financial

      (d) Transaction

      (e) Marketing and Communications

       

      (a) Performance of a contract with you

      (b) Necessary for our legitimate interests to recover debts owed to us

       

      To manage our relationship with you which will include:

      (a) Notifying you about changes to our terms or privacy policy

      (b) Asking you to leave a review or take a survey

       

      (a) Identity

      (b) Contact

      (c) Profile

      (d) Marketing and Communications

       

      (a) Performance of a contract with you

      (b) Necessary to comply with a legal obligation

      (c) Necessary for our legitimate interests to keep our records updated and to study how customers use our products/services

       

    • To enable you to partake in a prize draw, competition or complete a survey

       

      (a) Identity

      (b) Contact

      (c) Profile

      (d) Usage

      (e) Marketing and Communications

       

      (a) Performance of a contract with you

      (b) Necessary for our legitimate interests to study how customers use our products/services, to develop them and grow our business

       

      To administer and protect our business and our site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

       

      (a) Identity

      (b) Contact

      (c) Technical

       

      (a) Necessary for our legitimate interests for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise

      (b) Necessary to comply with a legal obligation

       

      To deliver relevant content and advertisements to you and measure and understand the effectiveness of our advertising

       

      (a) Identity

      (b) Contact

      (c) Profile

      (d) Usage

      (e) Marketing and Communications

      (f) Technical

       

      Necessary for our legitimate interests to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy

       

      To use data analytics to improve our website, products/services, marketing, customer relationships and experiences

       

      (a) Technical

      (b) Usage

       

      Necessary for our legitimate interests to define types of customers for our products and services, to keep our site updated and relevant, to develop our business and to inform our marketing strategy

       

      To make suggestions and recommendations to you about goods or services that may be of interest to you

       

      (a) Identity

      (b) Contact

      (c) Technical

      (d) Usage

      (e) Profile

       

      Necessary for our legitimate interests to develop our products/services and grow our business

       

      Marketing communications You will receive marketing communications from us if you have:

      • requested information from us or purchased goods or services from us; or
      • if you provided us with your details and ticked the box at the point of entry of your details for us to send you marketing communications; and
      • in each case, you have not opted out of receiving that marketing.

      We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

      You can ask us or third parties to stop sending you marketing messages at any time by emailing us at oakenshawcommunitychoir@outlook.com  at any time.

      Where you opt out of receiving our marketing communications, this will not apply to personal data provided to us as a result of a product/service purchase, registration, product/service experience or other transactions.

      Change of purpose

      We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at oakenshawcommunitychoir@outlook.com

      If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.

      We may process your personal data without your knowledge or consent where this is required or permitted by law.

       

       

      DISCLOSURES OF YOUR PERSONAL DATA

      We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4 above:

      • Service providers who provide IT and system administration services.
      • Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
      • HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
      • Third parties to whom we sell, transfer, or merge parts of our business or our assets.

      We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.

    • DATA SECURITYWe have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

      We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

       

    • DATA RETENTION
    • We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

      To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

      By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.

      In some circumstances you can ask us to delete your data: see below for further information.

      In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

      YOUR LEGAL RIGHTS

    • Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
      • Request access to your personal data.
      • Request correction of your personal data.
      • Request erasure of your personal data.
      • Object to processing of your personal data.
      • Request restriction of processing your personal data.
      • Request transfer of your personal data.
      • Right to withdraw consent.

      You can see more about these rights at:

      https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

      If you wish to exercise any of the rights set out above, please email us at oakenshawcommunitychoir@outlook.com

      You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

      We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

      We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

      THIRD-PARTY LINKS

    • This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.